Locally Engaged Level 4 – Property and Security Manager 

 

• Ongoing; Full-time 
• BRL 8,455 – 9,152 per month (pre-tax and other benefits) 
• Brasilia, Brazil 

 

About The Department of Foreign Affairs and Trade

The role of the Department of Foreign Affairs and Trade (DFAT) is to advance the interests of Australia and Australians internationally. This involves strengthening Australia’s security, enhancing Australia’s prosperity, delivering an effective and high quality overseas aid program and helping Australian travellers and Australians overseas. The department provides foreign, trade and development policy advice to the Australian Government. DFAT also works with other Australian government agencies to drive coordination of Australia’s pursuit of global, regional and bilateral interests. 

 

About the Position 

The Property and Security Manager is responsible for managing the day-to-day operations of the Property Team, Security, Guarding, Contract Management, and Work Health Safety (WHS) at the Australian Embassy in Brasilia. This position supervises a small team working under limited direction to the Senior Administrative Officer, and Post Security Officer and in consultation with the Corporate Services Manager. This position provides backup support for other corporate roles and may be required to work outside of standard hours.

 

The key responsibilities for this position include, but are not limited to: 

• Manage and monitor the workflow and outcomes for a small team delivering property, security, guarding and maintenance services, as well as WHS to DFAT and Partner Agencies.
• Oversee procurement and contract management, including tender processes, to ensure value for money and the effective, ethical, efficient and economical use of resources.
• Manage the Embassy’s property budget and monitor monthly accounts and spending patterns, and correct processing of invoices.
• Manage the embassy guarding contract and day-to-day security operations of the Embassy reporting to the PSO on security issues.
• Manage the leased and owned properties including, negotiating with property managers/landlords on new lease agreements, renewal and termination of leases.
• Develop and maintain strong working relationships with internal and external stakeholders to achieve outcomes on policy, project, or operational issues.

  
Required Qualifications/Experience/Knowledge/Skills

• Previous experience in a relevant field is desirable but not mandatory.
• Ability to effectively supervise a small team to achieve business objectives.
• Strong IT skills including with Microsoft Office suite and other relevant software programs and databases and hardware. 
• Sound judgment, initiative, and ability to identify issues and develop solutions.
• Stakeholder management and client service skills.
• Excellent communication and interpersonal skills, including the ability to maintain confidentiality and exercise discretion.
• Bilingual written and spoken Portuguese and English.
• This role requires a driver’s licence or ability to obtain one. 

 

How to apply 

To be considered for this position please submit via email to [email protected] a resume with a covering letter detailing relevant experience (both in English). The covering letter should be no more than one-page. 

Closing date for applications: 19 May 2025, 09:00AM 

 

Additional Information 

Start date is subject to satisfactory background checks being completed. Only individuals with full work rights in Brazil are eligible to apply for this position. 

 

TEMPORARY EMPLOYMENT REGISTER - BRASÍLIA 

  

•          Temporary, Full Time or Part Time
•          Salary will depend on the job requirement
•          Brasília, Brazil

 

About the position(s)

Temporary vacancies are usually filled on a short-term contract basis from those listed on the Embassy's temporary staff register. Most vacancies are full-time but less than 3 months in length. Types of temporary vacancies include executive/administrative assistant, property/procurement assistant, or analyst roles in policy or economics.

Please note that applications are kept on file for 12 months. Your application will be considered when temporary vacancies arise and decisions are based on suitability and availability. Start dates for all temporary vacancies are subject to satisfactory background checks being completed for all individuals. Only those applicants with valid authorisation to work in the Brazil will be considered for the Temporary Registry.

Applying for Temporary Employment

Applicants for temporary employment must be Brazilian citizens, or have rights to work in Brazil.

 

How to apply

To be considered for full-time or part-time temporary work at the Embassy, applicants are required to submit via email to [email protected] a resume (in English) with a covering letter expressing interest in one or more of the roles.

 

FREQUENTLY ASKED QUESTIONS

What should I include in my resume/CV?

An effective resume/CV is a brief statement of your relevant employment history, qualifications, experience and training, preferably no more than four pages. It should be easy to read, succinct, neatly set out and relevant to the role you are applying for. It should include:

• Personal details—your name, contact email address and phone numbers.
• Education—details of relevant education and qualifications.
• Work experience—detail your work experience and highlight the main responsibilities and achievements that are relevant to the job you are applying for. Organise your employment history in chronological order, starting with the most recent, and indicate actual dates of employment. You should look to explain any gaps in employment where possible.
• Referees—the name and contact details of two (2) referees who can validate and support your application. One (1) of your referees must be your current Supervisor. If there are sensitivities around the department contacting your referees without prior notice, you can indicate this within the application.

Tip – have someone else review your CV/resume. Ask them if the information is clear and the format is simple. Make it as easy as possible for the reader!

 

What should I include in my pitch?

Your pitch is your opportunity to tell us why you are the right fit for a position with the department. When planning your pitch, you should take into consideration the role and the key duties, and capabilities required. 

The committee should be able to clearly identify how your experience, knowledge, skills, and qualifications make you a suitable candidate. You should write your application in plain English, spell out any acronyms, and explain any background context that the reader should know about.

You are not expected to detail a different example for each capability. You may only have room for one or two examples, so try to think of situations where you used a number of your capabilities to deliver the outcome.

 

How will my application be assessed?

Your application will be assessed against the requirements of the job. Once the entire applicant pool has been assessed, the committee will create a shortlist of applicants. If your application is shortlisted, you may be asked to undertake further assessment, this may include work sample testing, interviews, and reference checks.

 

What is a merit pool?

Merit pools may be established as part of an externally advertised merit-based recruitment process where there are more suitable applicants than available vacancies. The department can access merit pools for 18 months from the date the vacancy was first advertised. If a candidate is found suitable via the recruitment process and placed in a merit pool, it doesn’t constitute a formal offer of employment.